Contracts

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Contract NumberType of ContractContractorContract AmountTermScope of WorkApproved/signed by Board of EducationRenewal DateActive / Closed
161701Memorandum of Understanding (MOU)Las Clinicas Del Norte
PO Box 237
El Rito, NM 87530
NoneNovember 1, 2014 - October 31, 2018Health services for PVSD communityJanuary 14, 2015November 1, 2018Active
161702Rental AgreementHerrera School Buses North, Inc.
$600/monthAugust 1, 2016 - July 31, 2017Rental of approximately 2 acres of real property located on the east side of the Jacona campus, north of the water tank and east of the High School.August 1, 2017Closed
161703Memorandum of UnderstandingPresbyterian Medical ServicesNoneOctober 1, 2014 - September 30, 2016Provide Head Start service at Middle School in portable building on north side of campus.October 1, 2016Closed
161704Lease AgreementNambe Head Start$2,178.00/year;
$181.50/month;
May claim in-kind paid by contractor.
July 1, 2011 - June 30, 2012Provide Head Start service at Nambe Head Start location.July 1, 2013Closed
161705Air Space AgreementNew Mexico Department of Transportation (NMDOT)$100/year; paid by District to NMDOTOctober 26, 2011 - October 25, 2021Rented air space from NMDOT; small space to southwest corner of Middle School/SGA campus for bus loading and unloading.October 26, 2011Active
161706Ground LeaseHerman and Nora Trujillo$300/month;
$3,600/year
November 1, 2012Placement of District LED sign on the northwest corner of property.January 27, 2016January 28, 2017Closed
161707Service ContractHerrera School Buses North, Inc.$6,480July 5, 2016 - July 28, 2016Contractor to provide to and from bus transportation service for 2016 Summer SchoolJuly 13, 2016N/AClosed
161708Service ContractHerrera School Buses North, Inc.$852,745/year;
$94,749.45/month (9 months beginning on September 9, 2016)
July 1, 2016 - June 30, 2017Contractor to provide bus transportation service for the 2016-2017 school year; as well as maintenance of buses as specified in contract.May 25, 2016Five year term renewable each year;
Began 2012-2013 school year; will bid in the 2016-2017 school
Closed
161708-AAmendment to Service Contract Herrera School Buses North, Inc.$872,613/year;
$19,868 added to contract 161708.
July 1, 2016 - June 30, 2017Contractor to provide bus transportation service for the 2016-2017 school year; as well as maintenance of buses as specified in contract.December 14, 2016Five year term renewable each year;
Began 2012-2013 school year; will bid in the 2016-2017 school
Closed
161708-BAmendment to Service ContractHerrera School Buses North, Inc.$839,613/year;
Reduction of $33,000
January 11, 2017 - June 30, 2017Contractor to provide bus transportation service for the 2016-2017 school year; as well as maintenance of buses as specified in contract.December 14, 2016Five year term renewable each year;
Began 2012-2013 school year; will bid in the 2016-2017 school
Closed
161709Service ContractCoke-a-ColaNoneDecember 1, 2015 - December 30, 2018Provide vending services with Coke-a-Cola as listed in contract. Return to District 23% commission of all beverages sold. Checks issued quarterly. Provide free beverages for meetings, banners for events, and a $1,500 yearly scholarship.January 1, 2019Active
161710Service ContractSummit Food Services$1,016,323.25 (purchase order 2016-2017); meal reimbursement is based on fees collected and federal governement reimbursement with a charge for management of .039 per meal and administrative costs of .096 per mealJuly 1, 2016 - June 30, 2017 (2nd renewal)Contractor to provide food service for student/staff based on NMPED and Federal guidelines.May 25, 2016Initial Contract 2015-2016 renewable for five years current agreement for 2016-2017 school year. Open for bid no later than 2019-2020 school year.

Update 12/16: According to the Federal Government and NMPED, all food service contracts in NM must be bid this school year (2017-2018). District is engaged in process.
Closed
161711LeaseSprint$1,500/month (first five years)
$1,800/month (second five years)
$2,100/month (third five years)

District is in the second five year sequence (year 8) receiving $1,800/month

Bonus paid every five years of $20,000
From January 2009Lease of radio channelsContract start date January 2009Active
161712Service ContractHay's Plumbing and Heating, Inc.Not to exceed $307,660.74

Contractor will receive one time payment not to exceed $307,660.74. Payment will be made within 30 days of completion or at such time the NM Finance Authority makes funds available.

Funded by 2015 Water Trust Board (WTB) Grant.
Contractor drilled exploratory well and will be completing the final well. Contractor will provide drilling a 500' well that provides 30-35 gpm of flow, provide all infrastructure for a 2,700' supply line for connection to an existing meter and backflow prevention at the meter house. The well will supply storage at the 300,000 gallon storage tanks. The water well and infrastructure will be a backup emergency raw water supply and will provide backup in the event the main well fails for an extended period of time.December 14, 2016Spring 2017;
Spring 2018 (revised)
Active
161713Lease ContractBlack and Veatch Corportation$2,000/month (for a total of $24,000/year for 5 years with 4 additional 5 year terms available)

The District will receive a one-time payment of $3,000 for property assessment and legal service expenses.
March 8, 20172021Active
161714Service ContractWoodward, Cowen and Co.$25,3362015-2016 SYConduct comprehensive audit, produce reports and submit to State Auditor for 2015-2016 school yearJuly 1, 20162017-2018 (renewable with re-bid in Spring 2018)Closed
161715Service ContractRBC Financial Services$13,500 Fee (more than $0 and not more than $1,999,999);

$23,500 Fee (more than $2,000,000 and not more than $4,999,999)

$26,500 Fee (more than $5,000,000 and not more than $9,999,999)
2013-2014 - 2016-2017Conduct comprehensive financial advisory services for Bond Services including advisement, investment, selling bonds and filing all paperwork with state and federal agencies, work with bond council and attend board meetingsBid Spring 2017Closed
161716Waste Water AgreementPojoaque Pueblo$6,200/year (for 30 years)May 11, 2005 - May 11, 2035Provide wastewater for treatment to Pojoaque PuebloMay 11, 2005May 11, 2035Active
161717Lease AgreementPresbyterian Medical Services$2,178/year
$181.50/month

May claim in-kind paid by contractor
2016-2017 sYProvide Head Start service at Nambe Head Start and Middle School location.February 22, 2017July 1, 2017Closed
161718Service ContractA'viands Food ServiceMeal reimbursement is based on fees collected and Federal Government reimbursement with a charge for management included in price per meal. $1.88 (breakfast) and $2.90 (lunch);

PO for 2017-2018 is $950,000
July 1, 2017 - June 30, 2018

Renewable each year for four additional years
Provide food service for students/staff based on NMPED and Federal guidelinesMarch 22, 20172017-2018 (initial contract)

Renewable each year for four additional years
Active
161719Service ContractSanchez Law Group, LLCPay a maximum of $10,000 per year for the 2017-2018 school year with contract renewable up to 4 years each year.July 1, 2017 - June 30, 2018Provide legal services to school district.March 22, 20172017-2018 (initial contract)

Renewable each year for four additional years
Active
161720Service ContractWalsh Gallegos Trevino Russo & Kyle, PCPay a maximum of $10,000 per year for the 2017-2018 school year with contract renewable up to 4 years each year.July 1, 2017 - June 30, 2018Provide legal services to school district.March 22, 20172017-2018 (initial contract)

Renewable each year for four additional years
Active
161721Service ContractBasham & Basham, PCPay a maximum of $10,000 per year for the 2017-2018 school year with contract renewable up to 4 years each year.July 1, 2017 - June 30, 2018Provide legal services to school district.March 22, 20172017-2018 (initial contract)

Renewable each year for four additional years
Active
161722Service ContractCuddy & McCarthy, LLPPay a maximum of $25,000 per year for the 2017-2018 school year with contract renewable up to 4 years each year.July 1, 2017 - June 30, 2018Provide legal services to school district.March 22, 20172017-2018 (initial contract)

Renewable each year for four additional years
Active
161723Service ContractRPC CPA's and Consultants, LLCNot to Exceed $31,500.00July 1, 2017 - June 30, 2018

Renewable each year for up to three years
The contractor shall conduct a financial and compliance audit of the agency for Fiscal Year 2017 in accordance with auditing standards generally accepted in the USA, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, the Audit Act and Rule Act.May 10, 20172017-2018 (initial contract)

Renewable each year for up to three years
Active
171801Service ContractRBC Financial Services$16,500 Fee (more than $0 and not more than $1,999,999);

$26,000 Fee (more than $2,000,000 and not more than $4,999,999)

$29,000 Fee (more than $5,000,000 and not more than $9,999,999)
July 1, 2017 - June 30, 2018

Renewable each year for up to four years
Conduct comprehensive financial advisory services for Bond Services including advisement, investment, selling bonds and filing all paperwork with state and federal agencies, work with bond council and attend board meetingsJune 14, 20172017-2018 (initial contract)

Renewable each year for up to four years
Active
171802Service ContractHerrera School Buses North, Inc.$600/month
$7,200/year
July 1, 2017 - June 30, 2018Rental of approximately 2 acres of real property located on the east side of the Jacona campus, north of the water tank and east of the High School.July 11, 2017July 1, 2018Active
171803ContractHoneywell$228,806July 1, 2017- July 30, 2018Contractor will provide and install 4 each package rooftop units RTUs for PVHS Each wing and 1 each Heating and Colling System for PRES KitchenJuly 11, 2017July 1, 2018Active
171804-AService ContractBehavior Change Institute$125,000/yearJuly 1, 2017 - June 30, 2018

Renewable each year for up to 3 years
Special Education servicesJuly 11, 2017July 1, 2018Active
171804-BService ContractMichael Margolis$65,000/yearJuly 1, 2017 - June 30, 2018Special Education servicesJuly 11, 2017July 1, 2018Active
171805Service ContractPresbyterian Medical Services$2,178.00 per year $181.50 per month May claim in-kind paid by contractor
PMS shall pay no compensation for its services rendered at the PVSD main campus on NM502 and shall not pay for the use of the space at the Middle School Campus
July 1, 2017 - June 30, 2018Provide Head Start service at Nambe Head Start location and Middle School locationJuly 11, 2017July 1, 2018Active
171807Service ContractHerrera School Buses North$851,803/year at $85,180.30/month (9 months starting on September 9, 2017)July 1, 2017 - June 30, 2018Provide to and from bus service for the 2017-2018 school year as well as maintenance of buses as specified in contractJuly 11, 2017July 1, 2018Active
171807-AAmendment to Service ContractHerrera School Buses North$892,657/year at $99,184.11/month (9 months starting on September 9, 2017)July 1, 2017 - June 30, 2018NMPED approved and awarded $40,854 for the purchase of 2 new buses. The rental fee was $139,538 and now increased to $180,392.October 25, 2017July 1, 2018Active
171808ContractBlue Sky Builders, Inc.$73,653.27October 1, 2017 - June 2018Contractor will construct the Infant Day Care Room according to construction plans designed by LDG ArchitectsOctober 25, 2017Contract ends on June 30, 2018Active
N/ALease DonationHerman and Nora TrujilloNoneJuly 1, 2017 - June 30, 2018Placement of District LED sign on the northwest corner of property.N/ANegotiate June 30, 2018Active
171809Ground LeaseJacona Land Grant Board of Trustees$3,000July 1, 2017 - June 30, 2018Enter the premises of the land grant for use of designated trails and adjacent walking areas related to physical education, athletic programs, and extracurricular school-sponsored athletic events August 9, 2017Termination date July 31, 2018; renewed annually thereafter for successive one year terms upon mutual agreement of parties, for up to five years Active